Given recent concerns regarding Coronavirus/COVID-19, the Learning Centre has some recommendations for those considering the possibility of working from home/remotely.
You should ensure that, using your home computer or network, you are able to connect to:
1) UBC’s VPN
This will allow you to access many of UBC’s systems and some library services. Instructions are here:
https://it.ubc.ca/services/email-voice-internet/myvpn/setup-documents
2) Video Conferencing
Skype for Business
Skype For Business is a UBC-licensed video conferencing platform, and while there are other similar tools (such as Zoom), Skype For Business is the one recommended and approved for UBC faculty and staff. More information: https://collaborate.share.ubc.ca/s4b/Pages/S4B-FAQs.aspx
Download Skype for Business: https://collaborate.share.ubc.ca/s4b/SitePages/NewHome.aspx
Anyone using Skype for Business for the first time will need to let the Learning Centre know , so that we can ensure you have access. Please email: it@landfood.ubc.ca
Documention to help you get started, schedule a call/meeting, and how guests can connect into an S4B meeting:
- Skype for Business Get Started
- Schedule a call with S4B (Skype for Business)
- Guest attendee call in instructions
Zoom
Zoom support documents.
3) Home drives
Home drives allow you to safely access work documents remotely. Setup details here:
https://it.ubc.ca/services/web-servers-storage/home-drive-storage-service/setup-documents
If you’re already using these systems, great! If not, try them out at home and come by the office if you have any difficulties and we can help you through it. It’s best to make sure these systems are working before they are necessary.
L drive: for staff users. The network location for Windows and Mac are \\files.ubc.ca\team\lfs and smb://files.ubc.ca/team/lfs respectively. Email it@landfood.ubc.ca if you have any difficulty connecting. Instructions for mapping a network drive from your computer can be found in the links in the Home drives section above.
Privacy Matters Training
Faculty and staff are required to complete the Privacy Fundamentals Training (Parts 1 & 2). Consult your supervisors regarding data integrity. They will be solely responsible for data integrity – transfer, loss, security and proper storage. Don’t forget to upload your certificate to the LFS Training Reports website.
Other Resources